You do have the ability to transfer your Google Workspace content from your UCSB account to a personal Gmail account using the Google Takeout service.

You can copy and transfer the following types of files from your UCSB account to another Google Account:

  • Email in Gmail (not contacts, chats, or tasks)
  • Documents that you own in Google Drive (except files in the "Google Photos" section of Drive)
  • Documents in your My Drive

The original files stay in your UCSB account.  Any changes you make to the copied files don't affect the originals.

A file in your My Drive won't be copied if either of the following are true:

  • You are a Viewer (not an Editor or Owner)
  • The Owner has turned off download, print, and copy options for commenters and viewers

When the copy process is done, you'll be notified by email about any files in your My Drive that were not copied.

Copy & transfer your files
Each time you copy files from your UCSB account, a new set of copies is created in your personal Google Account.

Create an account
If you haven't already, create a Google Account.  Your new email address will be your

Prepare your files
To copy content that other people have shared with you, add those files to your My Drive.

Start the copy process

  1. On your UCSB account, go to Transfer your content (
  2. Enter the email address of the Google Account where you want to copy your content.
  3. Select Get code.
  4. On your Google Account, check your Gmail inbox for a confirmation email from Google.  In the email, select Get confirmation code.  A new tab will open with a code.
  5. On your UCSB account, go back to the "Transfer your content" page.  Enter the code, then choose Verify.
  6. Choose the content you'd like to copy, then select Start transfer.

Details about the copy process

  • The copy process usually happens within a few hours, but it can take up to a week.
  • Copied files might appear in batches on your Google Account during the copy process.
  • When your files are finished copying, you'll get an email at your Gmail address.

Additional information from this article can be found here.