Faculty, staff, students, and affiliates are required to authenticate via one of two methods in order to access their Connect Google Workspace email account:
1. Current faculty, staff, students, and affiliates, are required to authenticate access via SSO and Duo MFA.
2. Former faculty, staff, and students, with active accounts, are required to authenticate via Google's 2-Step Verification.
Click on the appropriate link below for your authentication instructions.
Current faculty, staff, students, and affiliates are required to use Single Sign-On (SSO) and Duo MFA when signing in to their Connect Google Workspace account (e.g., Gmail, Drive, Calendar, etc.).
1. Go to mail.google.com to sign into your Google Workspace account.
Notes:
- For the Email field, make sure to enter UCSBnetID@ucsb.edu
- If 2-Step Verification (2SV) is activated on your account, you will not be prompted for it
2. After clicking Next, you will be prompted for SSO. Enter your UCSBnetID and associated password.
Note: Enter your UCSBnetID and not your UCSBnetID@ucsb.edu email address.
3. After entering your SSO credentials, you will be prompted for Duo MFA. Select Push or Passcode (Push is recommended).
Note: select the box next to Remember me for 10 hours to remain signed into Duo MFA for the maximum amount of time.
Former faculty, staff, students, and affiliates are required to use Google's 2-Step Verification (2SV) when signing in to their Connect Google Workspace account (e.g., Gmail, Drive, Calendar, etc.). If you have not activated 2SV, follow these instructions here.
1. Go to mail.google.com to sign into your Google Workspace account.
Note: For the Email field, make sure to enter UCSBnetID@ucsb.edu
2. Enter your password, and click Next.
3. You will then receive 6-digit code via text message to verify. Enter the code and click Next.
1. Once you authenticate via SSO/MFA or 2SV, it brings you to your Inbox by default.
2. For other apps, such as Drive, Groups, Docs etc., click on the Apps icon.
This will open each app on a new tab in your browser.
3. You can configure your signature and other options by clicking on the Gear icon and select Settings. Under the General tab, scroll down to the Signature: section and enter the text you would like at the bottom of each outgoing message. A few sections below that is the Vacation responder: section where you can enable an auto-reply for times that you are out of the office. If you make any changes, be sure to scroll down and Save changes.
4. In Settings, under the Labels tab and then under System labels, make sure that Show in IMAP is checked for All Mail. If you will use a desktop client as well as GWA, please refer to the FAQ.
